The 136th meeting of the American Ornithological Society (AOS) will be held in Tucson, Arizona, from 9-14 April 2018. We are now requesting proposals for symposia (half-day or full-day), lightning symposia, workshops, and round-table discussions to occur at the conference.
Proposals must be submitted online by midnight 15 October 2017 (see instructions below).
We seek to have a suite of thematic sessions at AOS that provides timely and novel information on a wide range of topics that highlight the exciting new advances in ornithological research, management, education, and conservation. Proposals for symposia, lightning sessions, and round-table discussions that emphasize the theme of the 2018 AOS conference (Celebrating Connections: Birds without Borders) are especially encouraged.
DESCRIPTION OF EVENTS
Symposia provide an opportunity to bring together invited experts to share their results and experience related to a new or timely topic in ornithology. We anticipate the ability to accommodate ~10 symposia at AOS 2018. The talks within a symposium should be focused around a central theme and allow for thorough coverage of that theme. The organizer(s) may request half- or full- day sessions; morning sessions permit six 15-min timeslots and afternoon sessions permit twelve 15-min timeslots. Talks should be multiples of 15-min and symposia should consider a summary or panel discussion as the final 1-2 timeslots. Symposia are scheduled during in the daytime during the main conference (Wednesday-Saturday).
Lightning Symposia consist of pre-timed 5-minute invited talks that address a common theme/question in ornithology. These lightning-style symposia sessions include 5-min talks and may be in the daytime or evening. The organizer(s) of a lightning symposium will ensure that all talks are preset to 5-min with slides advancing automatically. Lightning Symposia may be scheduled in the daytime or evening during the main conference (Wednesday-Saturday).
Workshops are hands-on learning exercises where participants sign up in advance, engage for the entire workshop, and leave with some new skill or knowledge set. Workshop proposals should include the estimated and maximum number of participants; any required additional costs or charges to participants; and time, space and resource requirements (e.g., computing, room size/type, AV equipment, large table, field access, on-site printing). The organizer(s) of workshops may request partial or full-day sessions. Workshops may be scheduled before (Monday or Tuesday), during (evenings) or after the main conference.
Round-Table Discussions are meetings that provide opportunities for individuals interested in a specific topic to meet in a programmed time and place to converse on current issues, future directions, or generate planning documents. Round-tables are not intended to include formal presentations (audio/visual support will not be provided). Round-Tables may be scheduled either before (Monday or Tuesday) or during (evenings) the conference.
INSTRUCTIONS FOR SUBMITTING PROPOSALS ONLINE
PROPOSALS for symposia, workshops, and round-table discussions must be submitted online via the OSNA Membership Portal. Members simply login to their account and proceed to Awards, Competitions and Submissions at the bottom of the home page. Step by step pictures to match the written directions are posted below.
Not a member? Consider joining today! Non-members may create an account in the Membership Portal. Once you have a login identity, continue to Awards, Competitions and Submissions at the bottom of the home page. Step by step pictures to match the written directions are posted below.
Next, select “View Open Competitions” to proceed to the Browse Competitions page. Click “view” to open the appropriate AOS 2018 proposals submission option (Round-Table, Symposia, or Workshop).
There is no limit on the number of proposals you may submit. You may save your proposal as a draft, and change and edit your proposal by returning to the Portal, logging in, selecting “View My Competition Entries,” and clicking the “edit” link. You can make changes whenever you wish up until the deadline (15 October 2017). Proposals must be finalized and submitted in order to be considered. Applicants are urged to submit proposals well before the cutoff deadline to avoid issues involving system use spikes and resultant server delays.
When submitting a proposal for a symposium, workshop, or round-table discussion, you will be asked for information such as:
- Title of event (theme or question).
- Name and contact information for the lead organizer.
- Preferred duration and format.
- A description (500 word maximum) of the objectives and topics to be covered during the symposium, workshop, or round-table.
- Names of co-organizers (if applicable)
- Any proposed invited speakers and the suggested title of each talk.
- Preference for morning, afternoon, full-day, or evening session.
Organizers and invited speakers are expected to pay for full conference registration and be responsible for their own travel expenses. The symposium organizer(s) will be responsible for inviting and confirming attendance by prospective speakers at their symposium.
All proposals for symposia, workshops, or round-table discussions must be received by midnight on 15 October 2017. If you have questions, please send an email to the AOS Scientific Program Committee Chair, Courtney Conway (email@example.com) with the subject AOS Symposium/Workshop/R-T.
Step one: Log into OSNA’s Membership Portal
Step 2: Click on “View Open Competitions” on the membership portal homepage
Step 3: Click on the appropriate proposal submission option.
Step 4: Click “apply now” to get to the actual submission page.
Step 5: Enter information and save/submit proposal.